AIDS Healthcare Foundation

Data Clerk Konogwea Mombasa- Kenya

Req No
Regular Full-Time





Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees?


If so, AIDS Healthcare Foundation is the place for you!


Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them.


AHF’s core values are to be:


• Patient-Centered

• Value Employees

• Respect for Diversity

• Nimble

• Fight for What’s Right



STILL INTERESTED? Please continue!



The primary purpose of the position is to carry out data entry of clinic medical records into available medical records management systems (MRS) such as Open MRS Express, IQ Care and Drug Inventory database programs. This job entails providing support to the health facilities in documentation, data management, data analysis and reporting, as well as serving as an AHF advoate at the site level.

Essential Duties and Responsibilities:

  • Documentation and reporting
  • Ensure availability of necessary data collection and reporting tools at the facility i.e. registers, patient cards, patient files, DAR, MoH 731, etc.
  • Guide the facility staff on effective data management especially on correct and complete documentation, e.g. contacts clinicians to resolve questions, inconsistencies, or missing data on the MOH 257
  • Ensures that the confidentiality of collected and stored data is maintained
  • Ensure 100% updating of the registers e.g.Pre ART, ART, DAR, etc
  • Ensure all required data summaries and facility reports are accurately captured
  • Reporting for the facilities through the DHIS.
  • Participate in data collection for program monitoring and research when required.
  • Timely reporting of all the reports i.e. Weekely PPR, Quarterly PPR, Benchmark Reports, MOH 731, etc.
  • Data quality audits
    • Participates in Data Validation by reviewing data prior to submission to WebPPR/SCHRIO/Clinical Team and other stakeholders
    • Cross check entered information against source documents
    • Scheduling and participating in facility DQA
    • Cleaning IQ Care and DHIS data.


  • Computerization
  • Ensure the Electronic medical record are updated regularily
  • Perform regular backup of electronic medical records
  • Consults with supervisor(s) for troubleshooting database problems


  • Data utilization
  • Conduct weekly data analysis and share with the facility staff during MDTs meetings.
  • Participate in data entry trainings, CMEs, meetings and provide feedback to the team to enhance the data system
  • Devise/support innovative ways of data presentation to ensure maximum and timely utilization
  • Assists as required in developing improved patient records management.


  • Any other related duties as assigned by the supervisor




Education and Experience

  • Diploma in Health Records or statistics from a recognised institution
  • Profeciency in computer packages for generatin and analyzing reports
  • Minimum of 3 years working experience in an NGO environment or Hospital setting
  • Familiar with the experience in NASCOP/MOH reporting requirements and data collection tools
  • Should have exceptional knowledge in use of applications like MS Word, MS Excel, MS Access and Internet Explorer with some computer troubleshooting skills


Core Competencies:

  • Commitment to the vision and mission of AHF-Kenya;
  • Follow instructions given in both verbal and written format;
  • Effective time management;
  • Good interpersonal and written communication;
  • Integrity;
  • Ability and willingness to work in a team;
  • Carry out multiple tasks and meet deadlines;
  • Self-driven with capacity to work under minimal or no supervision;
  • Should have good leadership skills.




Language Skills:

  • Fluency in English;
  • Communicate efficiently and effectively both verbally and writing;
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals;
  • Ability to write routine reports and correspondences.


Mathematical Skills:

  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals;
  • Ability to compute rate, ratio, and percent and to draw/interpret bar graphs.


Reasoning Ability:

  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form;
  • Ability to deal with problems involving several concrete variables in standardized situations.



Computer/Software Skills & Abilities
To perform this job successfully an individual should have knowledge of Word processing software, Spreadsheet software, and Contact Management software




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