AIDS Healthcare Foundation

Operations Coordinator

Russia
Req No
2017-6115
Category
Administrative/Clerical
Type
Regular Full-Time

Overview

AMAZING INDIVIDUALS WORKING FOR POSITIVE PEOPLE at AIDS Healthcare Foundation!

 

Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees?

 

If so, AIDS Healthcare Foundation is the place for you!

 

Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them.

  

AHF’s core values are to be:

 

• Patient-Centered

• Value Employees

• Respect for Diversity

• Nimble

• Fight for What’s Right

 

 

STILL INTERESTED? Please continue!

Responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Develop and maintain filing systems for all AHF RUSSIA BRANCH records and correspondence
  • Prepare contracts and amendments for partners (based on the template developed and agreed with the Branch director, EB and LA);
  • Submit and track the contracts and amendments at all levels of the AHF Branch, EB and LA levels;
  • Keep records and regularly update contract register;
  • Ensure all originals of the signed contracts between AHF Russia and partners are received from the partners and are kept by AHF Russia;
  • Provide assistance in the framework of the finance audit regarding originals of the documents and inventory of the assets;
  • Maintain relevant written documents on issues related to logistics and administration of programs of the AHF RUSSIA and office;
  • Keep an Inventory of AHF RUSSIA assets
  • Ensure cost effectiveness in the use of materials, resources, utilities, phone, etc
  • Provide Logistical support for HIV tests and medicines procurement and distribution to partner sites (sites needs collecting and assessment, procurement process: negotiating with supplier, request to supplier, bids collecting for tender, goods receiving, negotiations with transport company, delivery accommodation, delivery supporting document collecting from beneficiaries);
  • Negotiations with vendors in Russia;
  • Control of the procured goods at sites and AHF stock;
  • Logistical support for AHF RUSSIA office in documents collecting related to payments (invoices, Work Acceptance Acts per Contracts, needs from RT sites and AHF-Russia office);
  • Other duties may be assigned as needed

Qualifications

EDUCATION AND/OR EXPERIENCE:

  • Bachelor’s degree (B.A.) from four-year College or university; or one to two years related experience and/or training or equivalent combination of education and experience.
  • Basic accounting knowledge is a plus.

Other Skills and Abilities

  • Needs to be sensitive to patient population and issues surrounding HIV/AIDS;
  • Good command of up-to date knowledge and practices in HIV/AIDS treatment and care;
  • Ability to write abstracts and understand basic research concepts;
  • Good communication and interpersonal skills;
  • Ability to prepare reports, provide team leadership and guidance;
  • Be a strategic thinker, have good organizational and planning skills and ability to prioritize tasks and work quickly and accurately to meet deadlines;
  • Ability to communicate effectively in English in a variety of settings such as staff meetings, discussions with partners, and training workshops;
  • Flexible, proactive and able to organize work independently as well as work in a team.

 

Communication Skills

  • Ability to read and interpret documents such as policy documents, safety rules, operating and maintenance instructions, and procedure manuals;
  • Ability to write reports and correspondences;
  • Ability to speak effectively before groups of employees or other people.

 

Computer/ software skills and abilities:

 

  • Use of MS Office (Word, Excel, PowerPoint); MS Outlook
  • Working knowledge in MS Project preferred

LANGUAGE SKILLS:

Ability to analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

MATHEMATICAL SKILLS:

Basic Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent to draw and interpret bar graphs.

 

REASONING ABILITY:

High Skills: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

OTHER SKILLS & ABILITIES/QUALIFICATIONS:

  • Have strong logistic and administrative skills
  • Have excellent computer skills
  • Ability to work under pressure;
  • Ability to multi-task and prioritize in pursuit of deadlines;
  • Availability outside of regular office hours for activities and meetings, when needed;
  • Ability to work in a multi-cultural, international environment;
  • Understanding of basic financial principles;
  • Attention to detail;
  • Ability to work independently and to deliver results with minimal supervision
  • Fluency in Russia n and English required.
  • Be able to work to deadlines and cope with a large number of tasks at one time
  • Honesty and be committed to assisting AHF Russia in achieving its goals
  • Willing to work overtime as required

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