AIDS Healthcare Foundation

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Operations Coordinator

Operations Coordinator

Req No 
2017-6115
Job Locations 
Russia
Category 
Administrative/Clerical
Type 
Regular Full-Time

More information about this job

WHO WE ARE

AMAZING INDIVIDUALS WORKING FOR POSITIVE PEOPLE at AIDS Healthcare Foundation!

 

Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees?

 

If so, AIDS Healthcare Foundation is the place for you!

 

Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them.

  

AHF’s core values are to be:

 

• Patient-Centered

• Value Employees

• Respect for Diversity

• Nimble

• Fight for What’s Right

 

 

STILL INTERESTED? Please continue!

YOUR CONTRIBUTION TO OUR SUCCESS!

ESSENTIAL DUTIES & RESPONSIBILITIES:

  • Develop and maintain filing systems for all AHF RUSSIA BRANCH records and correspondence
  • Prepare contracts and amendments for partners (based on the template developed and agreed with the Branch director, EB and LA);
  • Submit and track the contracts and amendments at all levels of the AHF Branch, EB and LA levels;
  • Keep records and regularly update contract register;
  • Ensure all originals of the signed contracts between AHF Russia and partners are received from the partners and are kept by AHF Russia;
  • Provide assistance in the framework of the finance audit regarding originals of the documents and inventory of the assets;
  • Maintain relevant written documents on issues related to logistics and administration of programs of the AHF RUSSIA and office;
  • Keep an Inventory of AHF RUSSIA assets
  • Ensure cost effectiveness in the use of materials, resources, utilities, phone, etc
  • Provide Logistical support for HIV tests and medicines procurement and distribution to partner sites (sites needs collecting and assessment, procurement process: negotiating with supplier, request to supplier, bids collecting for tender, goods receiving, negotiations with transport company, delivery accommodation, delivery supporting document collecting from beneficiaries);
  • Negotiations with vendors in Russia;
  • Control of the procured goods at sites and AHF stock;
  • Logistical support for AHF RUSSIA office in documents collecting related to payments (invoices, Work Acceptance Acts per Contracts, needs from RT sites and AHF-Russia office);
  • Other duties may be assigned as needed