AIDS Healthcare Foundation

Administrator - Soroti

Uganda
Req No
2017-6391
Category
Administrative/Clerical
Type
Regular Full-Time

Overview

AMAZING INDIVIDUALS WORKING FOR POSITIVE PEOPLE at AIDS Healthcare Foundation!

 

Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees?

                               

If so, AIDS Healthcare Foundation is the place for you!

 

Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them.

  

AHF’s core values are to be:

 

  • Patient-Centered
  • Value Employees
  • Respect for Diversity
  • Nimble
  • Fight for What’s Right

 

 

STILL INTERESTED? Please continue!

Responsibilities

Secretarial Services

  • Receives incoming calls, parcels and visitors and channel them appropriately
  • Provides requested information and takes message with courtesy.
  • Keeps record of documents in a retrievable manner according to AHF guidelines
  • Files both incoming and outgoing communications in the right places
  • Creates and maintains filing system in an organized manner.
  • Types letters, memos and ensures they are delivered to the relevant places/people at the right time.
  • Analyzes documents for approval and dispatch them once approved.

Administration and Management of supplies, Inventory and Office equipment

  • Ensure adequate stocks of office supplies, inventory and office utilities.
  • Track assets, inventory and office equipment such as computers, printers, phones and furniture.
  • Maintain proper and accurate repair and service records for vehicles, generator and other equipment that needs periodical servicing and repairs as requested by the users.
  • In liaison with supervisor, participate and support monthly stock taking and preparation of monthly stock reports for the sites (Hard & Soft copy reports) highlighting any discrepancy.
  • Monitors stock levels, makes report and orders accordingly

Coordination of Activities.

  • Organizes meetings, trainings and functions and prepare requisitions for facilities and visits as requested in a timely manner.
  • Liaises and coordinates appropriate interactions with relevant AHF-Uganda Cares units/projects and partner organizations.
  • Makes travel arrangements and accommodation reservations in a timely manner following established guidelines.

Office Funds Management and Accountability

  • Requisitions for petty cash replenishment to ensure adequate cash at all times for all units (Preventions Program, Clinics and Regional Office).
  • Ensures timely delivery of payment requisitions to secretariat for payments and follow up on payments.
  • Keeps safe custody of all petty cash on site and updates the petty cashbook on a daily basis.
  • Ensures that payment requisitions are approved by the responsible officers, before payments.
  • Monitors cash expenditure and submits expenditure reports to the relevant authorities as appropriate
  • Receives, compiles and submits reports on staff/partner accountabilities

Human Resources Management

  • Managing support HR functions such as, leave management, staff movements, organize and manage meeting schedules and maintain minutes of all staff meetings
  • Resolves work related conflicts and builds team work among staff at the facilities.
  • Manages and supervises all maintenance workers at the host center.

Qualifications

  • Bachelor’s degree in social work and social administration, general administration, management or business studies from recognized college or university.
  • Minimum of 2-5 years’ experience in a busy office related to the specification of the roles and responsibilities highlighted above. Experience working in healthcare delivery systems or related field is an added advantage

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed