AIDS Healthcare Foundation

Grants Specialist

US-FL-Ft. Lauderdale
Req No
Regular Full-Time



Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees?

If so, AIDS Healthcare Foundation is the place for you!

Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them.

AHF’s core values are:

• Patient-Centered
• Value Employees
• Respect for Diversity
• Nimble
• Fight for What’s Right
STILL INTERESTED? Please continue!


Essential Duties & Responsibilities
Includes the following. Other duties may be assigned.

  • Manages time-sensitive grant/proposal submission process by coordinating all tasks needed to be completed, and collaborates with the Grants team in all aspects
  • Collaborates with program staff to create compelling and accurate grant proposals reflective of program data which showcases attainment in service provision
  • Conducts demographic data research, analyzes clinic level data and requests data analysis from IT department and clinic staff, as needed
  • Responsible for writing primary components of grant application narrative with the final submitted for review by supervisor
  • Composes written correspondence to funders, program staff and pertinent management staff for submission of RFP related questions and information gathering
  • Manages, reviews and prepares all ancillary materials to accompany grants (financial data, bios, required forms, attachments, etc.)
  • Ensures the accuracy and completeness of grant applications before submission
  • Works with the management team and program staff to develop proposal/program goals; works with finance staff for budget preparation
  • Responsible for maintaining computer and hard files of all pertinent documentation
  • Ability to represent AHF at bidder’s conferences with professionalism and sensitivity to location/context specific considerations. Attendance will be on an as needed basis with prior approval from supervisor.
  • Schedules meetings, produces meeting minutes and compiles action items
  • Conducts extensive research to find relevant information for specific grants
  • Drafts correspondence and MOU's to establish collaborative relationships with partner organizations that provide services in support of AHF' s program activities
  • Uses Visio to create charts and diagrams
  • Reproduces and assembles funding application packages including timely delivery to funder per application requirements
  • Utilizes Contracts files and data to maintain interdepartmental flow of information


Participation in AHF Meetings/Committees
Coordinates meetings with program staff for information gathering.
Consultative meetings with program managers to garner support in pursuing funding opportunities.
Collaborates with grants administration department to specify financial needs of proposed program and assist in budget development.


Supervisory Responsibilities
This job has no supervisory responsibilities.


Education and/or Experience
BA/BS from a four-year college and three years of experience with grants and contracts or MPH. Experience with HIV or health grants a plus. Equivalent combination of education and experience will be considered.
Advanced knowledge in federal/state funding opportunities including Ryan White program.
Ability to effectively manage time and priorities.
Advanced knowledge of HIV/AIDS prevention, care and treatment programs.


Computer/Software Skills & Abilities
Solid computer skills and proficiency in word processing, database management, spreadsheets, presentation software and internet research tools, Visio, Adobe Acrobat, Advanced knowledge of Microsoft Word and Excel required including formatting and layout of documents. Experience with scheduling meetings in Outlook required.


Language Skills

Ability to read RFPs/RFAs with attention to detail.
Ability to formulate written and verbal communications with utmost professionalism.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.



Other Skills & Abilities/Qualifications
- Ability to plan, prioritize and follow-through within a given timeframe is critical
- Ability to maintain confidentiality
- Excellent written and verbal communication skills
- Demonstrated ability to work well with a diverse group under pressure
- Ability to work independently and as a member of a team
- Highly organized with exceptional attention to detail
- Ability to communicate with and understand the requirements of professional staff in AHF’s areas of specialty
- Ability to travel as needed. Travel may be local or domestic depending on AHF’s operations.
- Ability to work under deadline
- Ability to multi-task
- Ability to understand and work in a project-based structure
- Demonstrated time management skills



We at AIDS Healthcare Foundation believe that each individual is entitled to equal employment opportunities without regard to race, color, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status or disability. The right of equal employment opportunity extends to recruiting, hiring selection, transfer, promotion, training and all other conditions of employment.


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