AIDS Healthcare Foundation

Executive Assistant

US-CA-Los Angeles
Req No
2017-6922
Category
Public Health
Type
Regular Full-Time

Overview

AMAZING INDIVIDUALS WORKING FOR POSITIVE PEOPLE at AIDS Healthcare Foundation!

 

Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees?

 

If so, AIDS Healthcare Foundation is the place for you!

 

Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them.

  

AHF’s core values are to be:

 

• Patient-Centered

• Value Employees

• Respect for Diversity

• Nimble

• Fight for What’s Right

 

 

STILL INTERESTED? Please continue!

Responsibilities

Reads and routes incoming mail.

 

Composes and types routine correspondence and assists in the formatting and editing of policy papers and other external documents.

 

Organizes and maintains file system, files correspondence and other records.

 

Answers and screens Director's telephone calls and arranges conference calls.

 

Coordinates Director's schedule and makes appointments.

 

Greets scheduled visitors and conducts to appropriate area or person.

 

Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.

 

Makes copies of correspondence or other printed materials.

 

Prepares outgoing mail and correspondence, including e-mail and faxes.

 

Orders and maintains supplies for Director.

 

Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.

 

Represents organization and/or Senior Director of Public Health at assigned meetings.

 

Liaisons with external business associates, AHF management and AHF staff members.

 

Takes and transcribes dictation, and composes and prepares confidential correspondence, reports and other complex documents.

 

Manages supervisor's calendar and independently schedules appointments.

 

Screens incoming calls and correspondence and responds independently when possible.

Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.

 

Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Experience

Bachelor's degree (B. A.) from four-year college or university; and three years related experience and/or training; or equivalent combination of education and experience.

 

Computer/Software Skills & Abilities

To perform this job successfully an employee should have knowledge of spreadsheet software and word processing software.

 

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

 

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent to draw and interpret bar graphs.

 

Reasoning Ability

Intermediate Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

 

Other Skills & Abilities/Qualifications

Excellent organizational skills

 

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.

 

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

 

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources.

 

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

 

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

 

Quantity - Completes work in timely manner; Strives to increase productivity; Works quickly.

 

Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions ; Uses equipment and materials properly.

 

Adaptability - Adapts to changes in the work environment; Manages competing demands

 

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.; Completes tasks on time or notifies appropriate person with an alternate plan.

 

We at AIDS Healthcare Foundation believe that each individual is entitled to equal employment opportunities without regard to race, color, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status or disability.  The right of equal employment opportunity extends to recruiting, hiring selection, transfer, promotion, training and all other conditions of employment.

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