AIDS Healthcare Foundation

Front Office Assistant

US-CA-Los Angeles
Req No
Regular Full-Time




Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees?


If so, AIDS Healthcare Foundation is the place for you!


Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them.


AHF’s core values are:


• Patient-Centered

• Value Employees

• Respect for Diversity

• Nimble

• Fight for What’s Right



STILL INTERESTED? Please continue!


AIDS Healthcare Foundation is seeking a Front Office Assistant to work on a regular, full time basis. This great oppotunity is to join our Corporate Department located in the city of Hollywood, CA. THe hours are Monday - Friday, 8:15am to 5:30pm. AHF offers a competitive hourly rate, DOE plus great benefits and an amazing work environment!


Includes the following. Other duties may be assigned.


  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
  • Retrieves messages from voice mail and forwards to appropriate personnel.
  • Answers and carefully screens incoming telephone calls. Determines purpose of call, and forwards calls to appropriate personnel or department.
  • Answers questions about organization and provides callers with address, directions and other information.
  • Makes referrals to appropriate AHF lines of business based on callers needs.
  • Monitors visitor access and issues validation stickers when required.
  • Maintains and updates appointment calendars for conference rooms.
  • Receives, sorts, routes mail and maintains adequate postage and postage supplies.
  • Coordinates courier services (Federal Express, UPS, and other vendors). Orders and maintains supplies for these services.
  • Places orders, receives, and maintains office, conference rooms, and kitchen supplies as needed and/or requested by Senior Human Resources Manager. Reviews and submits billing with packing slips for payment.
  • Post outgoing mail daily and order supplies for postage machine as needed or as requested.
  • Communicates facilities issues (bathrooms, lights and climate) with Building Maintenance.
  • Communicates parking or building announcements with site staff.
  • Makes sure the condition of the conference rooms and kitchen are kept in order.
  • Maintains order and tidiness of the front desk and adjoining area.
  • Directs all undeliverable mail to the appropriate department/site for record update.
  • Provides administrative support to departmental projects and programs as assigned.
  • Creates, monitors and maintains an updated schedule of the conference rooms in the administrative office.

Participation in AHF Meetings/Committees

  • Attends Sunset Office Staff Meeting.
  • Attends other meetings as assigned by supervisor.

Supervisory Responsibilities

This job has no supervisory responsibilities.


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